Funnel charts are a great way to visualize how sequential data can be broken up into different stages. Unfortunately, the “Funnel” SmartArt graphic included with PowerPoint (Insert → SmartArt → Hierarchy) doesn’t reflect the hierarchical nature of the stages and supports only three inputs. That’s why I decided to write this post to demonstrate how easy it is to make a funnel diagram from basic PowerPoint shapes; just follow the steps below.
Add rectangle shapes (Insert → Shapes → Rectangle) that represent the stages of the funnel, like depicted below.
Add a trapezoid shape (Insert → Shapes → Trapezoid); then rotate the shape by 180 degrees (hold Shift key while rotating), and resize it to match the height of the stage shapes.
Delete the first/third/fifth/etc. stage shapes.
Select the first remaining stage shape and the trapezoid (in this order), then click on Format → Merge Shapes → Fragment.
Repeat this step for the other stage shapes.
Delete the shapes not needed for the funnel.
Format the funnel shapes just as you like.
You can download the resulting funnel chart from this link. The .pptx file also includes some more funnel variations with different numbers of stages.
Designing and delivering a PowerPoint presentation that is both informative and interesting is a challenging task. After sitting through one boring PowerPoint presentation after another, your audience is likely to greet the prospect of yet another slide show with low expectations. Surprise them with an informative presentation that captures their imagination and shares your key messages in a unique and interesting way.
The worst types of PowerPoint presentations are those that contain reams of text on each slide. To make matters worse, people who are guilty of displaying text-rich presentations typically read the content of each slide aloud, leaving the audience bored, frustrated and distinctly uninspired. Brevity is the key here. Limit the amount of text you display to the audience. Include a relevant title for each slide, and list only the important points. Avoid lengthy sentences or paragraphs; instead, use succinct, bulleted lists. Include white space between text to avoid a cluttered slide and ensure the audience’s attention is drawn to the key information.
Images are far more interesting to your audience than text. Find images that are relevant to your topic and think about what will entertain and interest your target audience. A generic photo of two business professionals shaking hands is hardly inspiring, but a photo of your employees volunteering at a community event will immediately introduce a human element and communicate the right message about your organization. You do not have to include an image on every slide, but several well-placed photographs or graphics can generate interest in your presentation. Focus on the quality of your images, not the quantity.
A great productivity tool that can help you manage and find images and diagrams for a presentation is ShapeChef. ShapeChef fully integrates with the PowerPoint document window and provides a library for you to store frequently used images and download high-quality graphic collections from the vendor’s server.
This adage applies well to PowerPoint presentations. Including a statement about your increased profits in the third quarter is fine, but a bar graph that illustrates that increase is far more effective. Find interesting ways to highlight key data and facts. This will grab the audience’s attention and make your message easier to understand.
Your PowerPoint presentation should supplement your discussion. Do not rely on the slides alone to convey your main message. Instead, use the text and graphics to reinforce your key points. Use the Notes feature on each slide to list discussion points. Simply refer to these notes, which your audience are unable to see, to avoid relying on the text alone to deliver your presentation. Remember to include the questions you intend to ask your audience, as this will engage them and get them involved.
PowerPoint presentations might be standard fare in the corporate world, but that doesn’t mean they have to be dull. Think of PowerPoint as an accessory to your presentation as opposed to the platform for it. You want your audience to focus on you and your key points, as opposed to reams of dull words on a slide.
Unlike shapes, pictures in PowerPoint don't have a transparency setting. As a workaround you can fill a shape with a picture and then adjust the fill transparency. Here's the step-by-step guide for PowerPoint 2010 and later:
Setting up a PowerPoint slideshow to loop continuously is easy:
By default, PowerPoint advances to the next slide only when a mouse click occurs. If you want your slideshow to advance automatically, follow the steps below:
When asking for assistance with a PowerPoint problem, it’s helpful to know what version of Microsoft PowerPoint you are using. In this post I will show you how to easily tell the versions apart and find the exact version numbers. Please note that only PowerPoint for Windows is covered.
PowerPoint 2003 is the last version to use a traditional menu bar and toolbar (instead of a ribbon). Follow the steps below to find your copy’s version number:
PowerPoint 2007 introduces the Ribbon, a panel at the top of the window that organizes commands into tabs. You can tell PowerPoint 2007 apart from newer versions by the Office Button—a round button with the Office logo at the top left corner of the Ribbon. To to find the exact version number in PowerPoint 2007, follow these steps:
In PowerPoint 2010, Microsoft replaced the round Office Button with the File tab. You can find the version number as follows:
Compared to PowerPoint 2010, PowerPoint 2013’s user interface is much flatter, matching the design of Windows 8. To look up the exact version number, follow these steps:
PowerPoint 2016 looks quite similar to PowerPoint 2013, but Ribbon tab names no longer display in all caps. The steps to find the version number are exactly the same as in PowerPoint 2013:
PowerPoint (April 1987): 1.0
PowerPoint (May 1988): 2.0
PowerPoint 3 (May 1992): 3.0
PowerPoint 4 (February 1994): 4.0
PowerPoint 95 (July 1995): 7.0
PowerPoint 97 (January 1997): 8.0
PowerPoint 2000 (June 1999): 9.0
PowerPoint XP (May 2001): 10.0
PowerPoint 2003 (October 2003): 11.0
PowerPoint 2007 (January 2007): 12.0
PowerPoint 2010 (June 2010): 14.0
PowerPoint 2013 (January 2013): 15.0
PowerPoint 2016 (September 2015): 16.0
We have just released version 1.3.1 of ShapeChef, which you can download and install from this link. Updating is free for all current users.
Version 1.3.1 mainly solves an issue with ShapeChef not being usable with the latest Office 365 Insider preview version of PowerPoint 2016 on Windows 10. If you don’t see any content under ShapeChef Shapes (as in the screenshot below), please install this update to solve the issue.
Here’s the full list of changes: